Architecture
Know Which Projects Are Earning Their Fee
Allston Yale builds architecture analytics for mid-market architecture and design firms in Texas and across the USA. We help lean IT and finance teams turn timesheet, project, and fee data into one clear view of utilization and profit they can act on.
01
Your Firm Runs on Billable Hours You Cannot See in Time
An architecture firm lives or dies by utilization and project margin, yet both usually surface too late. Time sits in one system, fees and costs in another, and the picture only clears at month-end, once an over-serviced project has already eaten its fee. We close that gap.
02
What Architecture Analytics Covers
Architecture analytics runs from the timesheet to the fee. It tracks utilization and realization by person and team, project margin against fee, effort burned versus budget, and the backlog and pipeline that tell you whether next quarter is already spoken for.
Most firms start with one sore spot. Often that is utilization nobody can see by studio in time, or projects that only reveal their true margin at closeout, and we build out from a number your principals already watch.
03
Built for Lean Architecture Firm IT Teams
A mid-market firm rarely has a data team; it has principals, project architects, and an office manager wearing three hats. We build architecture analytics a small team can maintain, so utilization and profit visibility does not depend on one person’s monthly spreadsheet.
04
From Deltek and Timesheets to Dashboards People Trust
Your data lives in a practice management system like Deltek Vantagepoint, BQE Core, Ajera, or Unanet, in timesheets and billing, and in the accounting ledger. We bring those together into architecture firm analytics your principals and finance lead can read at a glance.
Done well, one trusted view of utilization and project margin sits in front of leadership and project architects at once, so the Monday review is about which projects need attention, not about whose number is right.
05
Knowing a Project Is Slipping Before the Write-Off
The forward look is where the fee is saved. When effort and fee are tracked together, a project trending toward over-service or a write-off shows up early, so a principal can reset scope or staffing while there is still margin left to protect.
06
Built on Power BI and Microsoft Fabric
We build architecture analytics on Microsoft Power BI for the dashboards and Microsoft Fabric for the data platform underneath. For the reporting craft see our Power BI consultant page, and for the platform see our Microsoft Fabric consulting page.
Most firms start with Power BI done well on utilization and project margin, then grow into Fabric only as more projects and sources come into play. We help you separate a real platform need from an upgrade that can wait.
What working with Us Looks like
Plenty of analytics firms will hand you a generic dashboard and leave. We learn how your studios actually win, staff, and deliver work first, build to that, and document everything so your team keeps control long after we step back.
32%
INCREASE IN DECISION SPEED
27%
REDUCTION IN OPERATIONAL COSTS
2.4x
INCREASE DATA UTILIZATION
96%
DATA ACCURACY IMPROVEMENT
Data-Driven Demand Forecasting with Analytics Data Platform
Analytics Data Platform Facilitating a Greener Future
Common Questions
Can you connect our practice management system?
Yes. We regularly pull from practice and project management systems like Deltek, BQE Core, Ajera, and Unanet, plus timesheets and the accounting ledger, through their databases, extracts, or interfaces. We do not replace them; we make their data usable in one place.
Can we see utilization without waiting for month-end?
Often, yes. Once the systems are connected, utilization and project margin can update on a regular schedule rather than at closeout, so principals catch an over-serviced project while there is still time to respond.
Can this track backlog and pipeline?
It can. The same foundation that reports utilization can track backlog and won work, so leadership sees how much of next quarter is already committed and where the gaps are, instead of guessing from a spreadsheet.
How long until we see something useful?
A first dashboard on a priority area, utilization, project margin, or backlog, usually lands in weeks. We get one trustworthy view in front of your team early rather than waiting to model the whole firm, then build out from there.
Talk to Us About Your Firm
If your team is reconciling utilization by hand or finding out about a write-off too late, a short conversation will show what is possible. Book a time and we will walk through your data and where the fastest win is.
